Job Opportunity: Office Manager for a Security Company
Application Deadline: October 25th, 2024
We are hiring an Office Manager on behalf of one of our clients, a leading security company. This position is crucial for maintaining efficient office operations and ensuring seamless support across all departments.
Role Overview: Office Manager
As an Office Manager, you will be at the heart of the company’s operations, ensuring that all administrative and logistical tasks are handled efficiently. This role involves overseeing daily office management, supporting staff and management, and ensuring compliance with security protocols. The ideal candidate will have excellent organizational skills, experience in office administration, and the ability to manage confidential information with discretion.
Key Responsibilities
1. Office Administration
- Manage the daily functions of the office, ensuring smooth operations.
- Handle office supplies, equipment, and facility maintenance.
- Maintain an organized, clean, and secure office environment.
- Oversee the procurement of office supplies and equipment, managing stock levels.
- Coordinate facility repairs, cleaning services, and liaise with property management when necessary.
2. Staff Coordination
- Provide administrative support to the General Manager and other senior staff.
- Prepare reports, draft correspondence, and assist in contract preparation.
- Coordinate staff meetings, appointments, and manage team calendars.
- Organize company events, training sessions, and meetings.
- Supervise, mentor, and coach office staff, delegating tasks to optimize productivity.
- Coordinate domestic and international travel arrangements, including flights and accommodations.
- Create presentations and management-level reports as needed.
3. Security and Compliance Support
- Assist in managing documentation related to security contracts, licenses, and certifications.
- Ensure all employee records, including security clearances, are up-to-date.
- Collaborate with HR to monitor employee training and compliance with security protocols.
4. Financial and Operational Support
- Perform basic financial tasks such as invoicing, expense tracking, and budget oversight.
- Coordinate with the accounting department to ensure timely bill payments and payroll processing.
- Prepare and submit reports on office activities, budgets, and other operational aspects.
5. Customer Service
- Serve as the main point of contact for clients, vendors, and external partners.
- Manage all inquiries professionally and efficiently.
- Oversee correspondence, including emails, phone calls, and postal mail.
- Welcome visitors, handle high call volumes, and provide exceptional service to customers.
Required Skills and Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field (preferred).
- 3+ years of experience in office management or administration, ideally within the security or service industries.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience in budget management and financial tracking.
- Ability to manage confidential information with integrity and discretion.
- Knowledge of security operations and procedures is an advantage.
How to Apply
To apply for this position, please send your resume and cover letter by October 25th, 2024.
