PLAN INTERNATIONAL – JOB PROFILE
- Position Title: Logistics Officer
- Department: Operations
- Reports to: PIIA Coordinator
- Location: Maroua, Cameroon
Plan International, an independent development and humanitarian organization is recruiting a Logistics Officer for its activities in cameroon.
ROLE PURPOSE:
Plan International is an independent development and humanitarian organization that advances children’s rights and promotes equality for girls. We believe in the potential of every child, but recognize that poverty, violence, exclusion, and discrimination often suppress this potential—especially for girls, who are the most affected.
Working alongside children, youth, supporters, and partners, we strive to create a just world, addressing the root causes of the challenges faced by girls and vulnerable children. We champion children’s rights from birth to adulthood, and enable them to prepare for and respond to crises. Through our global presence in over 80 countries for more than 85 years, we advocate for policy and practice changes that benefit children and communities.
Our mission continues until every child is free and equal.
DIMENSIONS OF THE ROLE:
As a Logistics Officer, you will contribute to office activities while applying and developing skills learned through training. You will also play a key role in logistics operations, ensuring efficient support to the Plan International Maroua office.
MAJOR RESPONSIBILITIES:
1. Stock Management (Effective & Efficient)
- Ensure proper storage of all office materials and equipment in accordance with Plan International’s Supply SOPs.
- Daily update of stock cards and registers for all materials in/out of storage.
- Conduct bi-monthly unannounced stock checks and submit reports.
- Supervise semiannual inventories and submit corresponding reports.
2. Asset Management (Maroua PIIA)
- Receive and register equipment in the asset management platform as per Supply Chain Operations Manual.
- Maintain physical asset records (purchase requisitions, orders, invoices).
- Update asset inventory when status changes (destruction, theft, relocation, donation, or sale).
- Share monthly updated asset registers with project teams.
- Conduct project-based inventories at the end of each grant or sponsorship.
- Ensure final inventory reports are shared two months before project closure.
- Supervise quarterly asset verification and semiannual counts.
- Submit all donor asset reports on time.
- Monitor and mitigate fraud and corruption risks.
3. Fleet and Generator Management (Maroua PIIA)
- Plan and coordinate fleet movements, sharing weekly plans.
- Collaborate with the Procurement Officer for fuel supply and vehicle rental.
- Ensure all vehicle documents are up to date.
- Oversee cost recovery per policy guidelines.
- Manage driver scheduling and vehicle allocation.
- Supervise vehicle maintenance, insurance, and cleanliness, in coordination with the Logistics Assistant.
- Monitor fleet tracking system for accurate data recording.
- Ensure logbooks are properly maintained.
4. Facilities and Infrastructure Management
- Oversee office and guesthouse operations and maintenance, ensuring alignment with Plan International’s standards.
- Enforce safety and security measures, conducting regular inspections.
- Support environmentally sustainable practices aligned with Plan’s environmental policy.
- Maintain comprehensive records for site selection and closures, including utilities and maintenance.
5. Staff Supervision and Capacity Building
- Support and supervise staff, monitor performance, and strengthen capacities based on needs.
- Ensure compliance with all Plan International policies, including Child Safeguarding, Fraud/Corruption Prevention, Gender, Inclusion, and Diversity.
- Ensure all logistics stakeholders sign and acknowledge Safeguarding policies before collaboration.
6. Logistical Support to Teams During Field Missions
- Assess and address logistical support needs for missions and provide necessary support.
7. Reporting and Archiving
- Submit high-quality monthly logistics reports on time.
- Ensure proper physical and digital archiving of all logistics-related documents.
- Prioritize the use of electronic filing systems for document security and accessibility.
QUALIFICATIONS & EXPERIENCE:
- University Degree in Logistics, Supply Chain Management, or related fields.
- Minimum of 4 years of professional experience in logistics with humanitarian NGOs.
- Experience working with an International NGO is required.
- Experience in humanitarian emergency contexts is a plus.
- Proficiency in computer tools (MS Office, Word, Excel, PowerPoint, Outlook, Internet).
- Strong communication and interpersonal skills.
- Ability to plan, prioritize, and multitask in dynamic environments.
- Proficiency in French (required); English is an advantage.
PLAN INTERNATIONAL VALUES IN PRACTICE:
We Are Open and Accountable
- Promote openness and transparency, including with donors.
- Hold self and others accountable for integrity and fairness.
- Encourage a culture of learning and reflection.
- Ensure a safe organization for all children and youth.
We Strive for Lasting Impact
- Set clear goals and high expectations.
- Foster continuous improvement and innovation.
- Align resources to maximize long-term impact.
- Make decisions based on evidence and effectiveness.
We Work Well Together
- Pursue constructive solutions and listen to others.
- Build strong relationships within and beyond Plan International.
- Partner with communities, funders, and organizations for shared goals.
We Are Inclusive and Empowering
- Empower staff to grow and excel.
- Respect diversity and challenge inequalities.
- Support girls and children to build confidence and transform their lives.
Level of Contact with Children: Low
Application deadline: 24 March 2025
