Job opportunity: Finance Assistant

• Assists in the implementation of the support functions in accordance with the action plan;
• Work in accordance with NRC policies, tools, manuals and guidelines;
• Ensures the correct archiving of documents both physically and electronically
• Encourage and be proactive in favour of improving the finance functions;
• Keep the cash books of the database up-to-date, record all accounting entries and prepare all vouchers daily;
• Keep the bank books of his/her database up to date, record all accounting entries and prepare all vouchers daily;
• Make a daily cash count and especially at the end of the month;
• Ensure that cash register management complies with NRC procedures, and that the signatures, the different authorization levels are respected and in accordance with the authorization table.

Specific Responsibilities:

• Keep the cash register of the database up-to-date, record all accounting entries and prepare all vouchers daily;
• Keep the bank books of his database up to date, record all accounting entries and prepare all vouchers daily;
• Perform a weekly cash count and especially at the end of the month;
• Ensure that the management of the cash register is in accordance with the NRC procedures, and that the signatures, the different levels of authorization are respected and in accordance with the authorization table.
• Close all advances daily and especially ensure that all are closed before the end of each month.
• Check and certify invoices before payments, that prices and quantities correspond to the order and quantities received;
• Check that the accounting documents presented are originals and with all indications of use and ensure that the proof of payment is in conformity;
• Check and maintain the cash / bank transaction log of its database according to NRC procedures;
• Reconcile the bank account of his/her office, if requested; especially if his/her supervisor is unable to attend to;
• Ensure the physical and electronic archiving (if requested) of its base of all the accounting documents of its base;
• Maintain the physical and electronic archiving of time sheets for all mission staff as well as relevant pay slips
• Be the focal point between the organization and the bank for any related questions
• Participate in the preparation of annual audits

Critical Interfaces:

• Support: Logistics, HR and program Departments especially for payment related activities.
• Facilitate audit activities.
• Perform other related tasks that will be assigned by line manager
• Provide support on all HR and administrative tasks when required.