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United Nations Development Programme (UNDP) maintains a zero-tolerance policy towards sexual exploitation and abuse, all forms of harassment (including sexual harassment), and discrimination. Therefore, all selected candidates will undergo comprehensive reference and background checks.
Job Purpose and Organizational Context
Reporting to the Associate Regional Representative (Programme) and under the direct supervision of the designated supervisor where applicable, the Programme Associate ensures the effective implementation of the CO programme by managing data entry and supporting programme implementation in line with UNDP regulations.
The Programme Associate may oversee clerical and support staff within the Programme Unit and collaborates closely with operations, programme, and project staff within the CO and UNDP.
The Programme Unit is dedicated to advancing UNDP’s strategic objectives aimed at fostering a world where people and the planet can prosper in harmony. The unit assists the Country Office in operating ambitiously and at scale to tackle urgent challenges facing the nation and the worsening global climate conditions. Programme staff play a vital role in formulating and executing programme strategies that extend beyond addressing immediate development issues, aiming to catalyze smart, integrated systemic changes in resilience and capacity-building within the country for the future.
Duties and Responsibilities
- Supporting Formulation of Programme Strategies and Implementation of the Country Programme Document
- Assist in preparing Country Programme Documents (CPDs) and establishing Baselines, Milestones, and Targets (BMT).
- Provide information and evidence to inform future programming decisions and identify implementation arrangements.
- Management Support for the CO Programme
- Assist in preparing Country Programme Documents (CPDs) and establishing Baselines, Milestones, and Targets (BMT).
- Provide information and evidence to guide future programming decisions and identify implementation arrangements.
- Resource Mobilization Support
- Review Financial Reports of projects under National Implementation Modality (NIM).
- Take timely corrective actions on unposted vouchers, including those with budget check errors, match exceptions, and unapproved vouchers.
Administrative Support to the Programme Unit
- Provide administrative support to ensure smooth functioning of the Programme Unit.
Facilitation of Knowledge Building and Knowledge Sharing
- Foster knowledge building and sharing within the team and among stakeholders to enhance programme effectiveness.
Duties and Responsibilities
- Procurement and Financial Management
- Generate requisitions in Quantum for development projects and manage the registration of goods receipt.
- Depending on office setup, preparation of requisitions for development projects can be conducted by Programme Associates or Programme Assistants.
- Voucher creation tasks in Service Centres or Project offices can be carried out by Service Administrators or Finance Assistants.
- Donor Engagement and Resource Management
- Analyze donor information and prepare donor profiles.
- Monitor and report on mobilized resources.
- Review contribution agreements and oversee contributions in the ERP system.
- Facilitation of Knowledge Building and Sharing
- Conduct programme-related training sessions for relevant programme and operations personnel.
- Compile lessons learned and best practices.
- Contribute to knowledge networks, communities of practice, and digital knowledge platforms.
- Knowledge Building and Sharing in the Country Office
- Organize and deliver training sessions for operations and project staff on programme-related topics.
- Synthesize lessons learned and best practices from programme activities.
- Contribute effectively to knowledge networks and communities of practice.
Additional Responsibilities
- Perform any other duties within the functional profile as required for the efficient functioning of the Office and the Organization.
Competencies
- Expected Demonstration of CompetenciesCore: The complete list of UNDP Core Competencies can be accessed here.
- Achieve Results: LEVEL 2: Implements scalable solutions, streamlines processes, and balances efficiency with precision in task execution.
- Think Innovatively: LEVEL 2: Generates novel ideas and remains receptive to alternative approaches, demonstrating holistic and integrated thinking.
- Learn Continuously: LEVEL 2: Embraces challenges beyond the comfort zone, actively seeks learning opportunities from peers, and supports their development.
- Adapt with Agility: LEVEL 2: Adapts strategies and methodologies to novel circumstances, involving stakeholders in change initiatives.
- Act with Determination: LEVEL 2: Demonstrates resilience and effectiveness under multiple pressures simultaneously.
- Engage and Partner: LEVEL 2: Serves as a facilitator and integrator, fostering collaboration and maintaining strategic partnerships.
- Enable Diversity and Inclusion: LEVEL 2: Promotes dialogue to bridge differences and considers diversity in decision-making processes.
- Cross-Functional & Technical Competencies
- Business Management: Project Management – Proficient in planning, organizing, prioritizing, and controlling resources, procedures, and protocols to achieve specific objectives.
Business Management: Customer Satisfaction/Client Management
- Ability to promptly and effectively respond to client needs, offering consistent and high-quality solutions that align with real customer requirements. Contribute insights to shape customer service strategies.
- Proactively seek opportunities to enhance value beyond immediate client demands and foresee upcoming needs and concerns.
Business Development: Knowledge Generation
- Proficiency in researching and transforming information into actionable knowledge that is contextually relevant and addresses identified needs.
- Business Management: Risk Management: Ability to identify and prioritize actions to mitigate risks and proactively manage potential challenges.
Business Management: Results-based Management
- Expertise in overseeing programs and projects with a focus on enhancing performance and achieving tangible outcomes.
- Finance Budget Management: Capable of supporting the financial aspects of work planning, including budget development and team budget oversight.
Procurement: Contract Management
- Understanding of contract management principles and methods, applied strategically and operationally to diverse scenarios.
Keywords
- Programme Development: Results-Based Management
- Financial Reporting and Tracking
- Resource Mobilization
Required Skills and Experience
- Education:
- Secondary education is necessary.
- A university degree in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences, or a related field is preferred but not mandatory.
- Experience, Knowledge, and Skills:
- Minimum of 6 years of relevant progressive administrative or management experience (with a high school diploma) or 3 years (with a bachelor’s degree), at national and/or international levels.
- Proficiency in computer usage and office software (e.g., MS Word, Excel).
- Ability to review and edit documents and prepare comprehensive meeting reports highlighting key actions.
- Familiarity with web-based management systems, including ERPs like ATLAS, UNall, Quantum, is highly advantageous.
- Previous experience in a similar role or field is required.
- Prior UNDP/UN experience in comparable functions is highly desirable.
- Fluency in either French or English is essential, with a working knowledge of the other language (Fluency in French and working knowledge of English, or Fluency in English and working knowledge of French).
Appointment Continuance and Probationary Period
Please be aware that the extension of appointment beyond the initial 12 months is subject to the successful completion of a probationary period.
Disclaimer
Important Notice for US Permanent Residents (‘Green Card’ Holders)
According to US immigration law, accepting a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional-level positions that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencing employment.
UNDP cannot provide advice or assistance regarding US citizenship applications. Applicants are encouraged to seek guidance from competent immigration lawyers concerning any applications.
Applicant Information Regarding UNDP Rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. Additionally, we may retain applications and consider candidates applying for similar positions at the same grade level and with similar job descriptions, experience, and educational qualifications.
Non-Discrimination Policy
UNDP maintains a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo thorough reference and background checks and are expected to uphold these standards and principles.
UNDP is committed to being an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin, or any other status.
Scam Alert
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Required Skills
- Financial Reporting and Monitoring
- Program Development
- Fundraising
- Results-Oriented Management
APPLICATION
Apply by 05/04/2024, 05:59 AM
