Job opportunity 2021: Logistics assistant

We are a proven leader in the global fight to end HIV and AIDS, and an advocate for every child to live a full and healthy life into adulthood. For more than 30 years, EGPAF has been a leader in meeting urgent needs in pediatric HIV and AIDS in the world’s most affected regions. We carry out our values of passion, innovation, teamwork, leadership, integrity, excellence and equity every day, while maximizing our impact in the communities we serve. Join us on our fight for an AIDS-free generation!

Title: Logistics Assistant

Department: Operations

Location: Cameroon – Douala

Reports To: Logistics and Asset Management officer

Direct Reports: Logistics and Asset Management officer

Closing Date: 11/15/2021

How will you fight for an AIDS-free generation?

The Logistic Assistant works under the supervision and guidance of the Logistic and Asset Management officer. The Logistic Assistant is personally accountable for the respect and the implementation of the Foundations procedures.

Main tasks and expected results

No two days are alike at EGPAF, but what can you expect as a Logistics Assistant ?

TRANSPORT & VEHICLES MANAGEMENT

• Provide advice and support on vehicle repair and management in liaison with transport officer;
• Provide the weekly Schedule plan of the vehicles and share with the all the program and requestor;
• Prepare and submit of the Approval of his supervisor the Monthly Vehicle Consumption report of Foundation’s Cars
• Ensure that all the Foundation’s Cars have the required documentation by the Government ;
• Organize the movement of vehicle, and drivers, approve of the out of warehouse. Take all in initiative in accordance with his supervisor to provide the program needs;
• Ensure that the vehicles and drivers comply with all the conditions of the fleet management policy in relation to the operations.

WAREHOUSE MANAGEMENT

• Prepare all necessary documentation for the receipt of all goods and services from the suppliers including GRN, after the technical control of requestor of technical unit authorized by signing the delivery note;
• Check carefully before receives all the goods in quality and quantity which have to be stored;
• In accordance with his supervisor, monitor goods leave the warehouse
• Maintain good filing system for all goods received Notes, procurement documentation, Good Issue Order;
• Stamps the delivery note and presents the procurement file to his supervisor for review;
• Proceeds to the copies and archiving of procurement file as per procurement procedure;
• Keeps record of fixed items in office (Office and program furniture).
• Provides monthly inventory of items to his supervisor to be attached to the monthly report.
• Carries out quarterly physical inventory of all items and issues inventory control document;
• Implement and update the bin cards for all the items issued or received in/from the pharmacy and warehouse. Ensure that requisition forms and good issue orders (GIO) are correctly filled for all items that leave the warehouse;
• Ver ify and co unt, con s u mables and equipment, programs input and ensure that it corresponds with the quantities indicated in the waybills; invoice or GRN;
• Once delivered to the warehouse, makes sure the items are sent to field thought the program admin Assistant;
• Ensure the movements of items stored;
• Make sure that the physical quantity of some items is compiled to stock card
• Make sure that there is a good receive note for each item to store;
• Make sure that there is a Good Issue Order with all the signatures before a leave of good from warehouse;
• Ensures all warehouse operations are fully documented (fuel, warehouse, program input…).

REGISTRATION OF ASSETS

In collaboration with the Logistic Officer in charge of assets management, as soon as asset < and > 100 $ is purchased, scans procurement file, gathers appropriate information and issues asset registration Tag. Number, States the asset Tag Number on the items, and forward the item to destination if is needed;
Tagging of Asset and support the Asset Verification on the Field

Implements any additional task and duty requested by his direct supervisor.

To be successful, you will have:

• HND in Transport and Logistic, Accounting and Management or another equivalent diploma;
• Bachelor degree in the same field is an added advantage
• Two years of professional experience in the position of Logistic Assistant or in administration or other similar position with NGO;
• Knowledge of the pack office, specifically Excel and Word
• understand and write French and /or English

As a global, multinational and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. The Foundation is committed to advancing diversity, equity, inclusion, and belonging (DEI&B), and we strongly encourage everyone to apply:

EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, sex (including pregnancy, national origin, age, disability or genetics). In addition to country law requirements, EGPAF complies with Cameroon laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee at any stage of recruitment, please contact fraud@pedaids.org 

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