Reports to: Base Officer
Location: Buea
Contract Type: Fixed-Term
Contract Duration: Until December 2024
Available: Starting April 2024
Missions and Responsibilities
- Project Accounting Management and Administrative Coordination
- Oversee project accounting functions and coordinate with administrative personnel.
- Ensure adherence to established procedures for cash account administration.
- Promptly report any shortages or thefts, with joint approval from the Country Administrator and Head of Mission.
- Financial Oversight and Reporting
- Maintain up-to-date records of base and project financial status, including expenditures, credits, and cash flow.
- Review and prepare interim and final financial reports for approval by the Officier de Base, Project Manager, and Country Administrator.
- Manage financial-administrative documents for the base and completed projects, maintaining a comprehensive filing system for both physical and electronic records.
- Procurement and Invoice Management
- Ensure compliance with procurement validation processes.
- Oversee invoice payments under the supervision of the Officier de Base and Country Administrator.
- Monitor operational costs of the base and provide support during donor audits.
- Accounting Procedures and Documentation
- Thoroughly examine and process all accounting vouchers.
- Maintain cash and bank books, recording expenditures and reconciling monthly bank statements.
- Review monthly accounting packages and submit them to the Officier de Base.
- Perform additional tasks as assigned by superiors, including tasks from the Head of Mission, Project Manager, or Country Administrator.
- Human Resources Support
- Assist HR departments in managing personnel files and documents for national staff.
- Sign and archive various documents such as attendance sheets, purchase requests, contracts, and cover pages.
- Administrative Duties
- Organize and maintain administrative records systematically.
- Handle all incoming and outgoing mail activities, including drafting, sending, receiving, and filing.
- Monitor collaboration agreements with medical facilities and government departments, ensuring compliance and proper documentation.
- Provide weekly accounting reports and supporting documents to project managers.
Professional Requirements
Educational Qualifications
- Degree or professional certification in Commerce, Accounting, or Finance.
Work Experience
- Possess qualifications and substantial professional experience in accounting and finance within the domain of international NGOs or the private sector (minimum 3 years).
Language Proficiency
- Proficiency in both written and verbal formal English.
- Proficiency in Pidgin English.
- Functional proficiency in both written and verbal French would be advantageous.
Knowledge Base
- Proficiency in utilizing MS Office Suite.
- Demonstrable expertise in formulating finance and accounting policies, procedures, and frameworks within the framework of an international NGO.
- Sound understanding of fund accounting principles.
Skill Set
- Exceptional team leadership and strategic planning abilities.
- Strong team collaboration skills and adeptness in conflict resolution.
- Demonstrated flexibility in approach.
- Outstanding analytical and summarization capabilities.
- Proficient in comprehensive reporting techniques.
- Demonstrated initiative and proactive problem-solving approach.
- Meticulousness and precision in task execution.
Kindly submit your Curriculum Vitae (CV) and a Cover Letter via the provided link: https://cutt.ly/zwriQ2xs
Please note that applications sent through the mentioned link will be considered.
NB: Only candidates shortlisted will proceed to the written and technical evaluation stages.
The deadline for applications is March 27, 2024, at 5 PM.
