We’re Hiring: Administration Officer
- Location: Douala, Port Zone
- Reports To: Country HR Manager
- Sector: Fast-Moving Consumer Goods
- Job Type: Permanent
- Application Deadline: 10th October 2024
- Email: HR_cameroon@olamagri.com
OLOMAGRI is recruiting for its services 01 Administration Officer in Cameroon.
Key Responsibilities
Vehicle Fleet & Generator Management:
- Oversee the allocation and utilization of company vehicles.
- Maintain precise records for vehicle usage, mileage, and maintenance schedules.
- Coordinate regular vehicle maintenance, fuel refills, and repairs to ensure optimal operation.
- Manage fuel efficiency for company vehicles and generators.
- Liaise with insurance and police regarding vehicle losses or incidents.
Office Supplies & Consumables:
- Manage office consumables, ensuring efficient expenditure tracking.
- Identify and coordinate supply needs for offices and small equipment.
Expatriate Housing Management:
- Supervise accommodation arrangements for expatriate staff.
- Ensure housing meets company standards and is well-maintained.
- Coordinate with landlords and service providers for repairs or maintenance.
Residence Permits & Visas:
- Assist expatriates with applications and renewals for residence permits and visas.
- Maintain up-to-date records of permits and visas, ensuring compliance with local regulations.
- Support with exit and re-entry visas for permanent residents.
- Handle the processing of residential permits for expatriates and their families.
- Assist with the reception of visitors and their visas at the airport.
- Collaborate with immigration authorities and legal advisors when necessary.
Headquarters Premises Maintenance:
- Oversee the maintenance and upkeep of the headquarters.
- Coordinate with service providers for cleaning, repairs, water and electricity services.
- Ensure the premises comply with health and safety standards.
- Manage office supplies and equipment to ensure a functional work environment.
Telecommunication Coordination:
- Manage relationships with phone service providers to ensure employees receive necessary phone credits.
- Ensure timely top-ups for employees and resolve any issues related to phone services.
Pool Car & Driver Administration:
- Oversee the scheduling and allocation of pool cars and drivers.
- Ensure vehicles are well-maintained and adhere to safety standards.
- Supervise drivers, coordinating their schedules to meet the company’s transportation needs.
Administrative Support & Security Coordination:
- Provide administrative support to various departments as needed.
- Coordinate security for all company sites and manage hotel agreements.
- Support logistics teams with the upkeep and cleaning of warehouse areas.
- Oversee canteen contracts and ensure the supply of office equipment.
- Assist with report preparation, presentations, and correspondence.
- Maintain organized and efficient filing systems for all administrative documentation.
Skills and Experience
- Bachelor’s Degree (Bac + 2/3) in Business Administration, Management, or a related field.
- A minimum of 3 years’ experience in a similar administrative role.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Knowledge of local residence permit and visa regulations.
- Bilingual: Fluency in both French and English (spoken and written).
- Detail-oriented, proactive, and able to work independently and in teams.
- Strong problem-solving skills and ability to handle sensitive information confidentially.
- High level of integrity, autonomy, and organizational skills.
- Strong analytical skills and attention to detail.
- Ability to work in a multicultural environment. Female candidates are highly encouraged to apply!
Life at Olam Agri
At Olam Agri, our culture thrives on diversity, inclusivity, and equality. We celebrate individuality and believe in contributing positively to our company, communities, and customers. Through various learning opportunities, formal programs, and real-world projects, we encourage our employees to grow both professionally and personally.
If you’re ready to take on new challenges, imagine the extraordinary!
How to Apply
Send your Cover Letter and CV in ENGLISH ONLY to HR_cameroon@olamagri.com.
Please specify the subject line as: “ADMINISTRATION OFFICER APPLICATION”
