Job offer: EXECUTIVE ASSISTANT ANGLOPHONE

OMEGA PHI RH GROUP – EXECUTIVE ASSISTANT (ENGLISH-SPEAKING)

• Job Title: Executive Assistant
• Department: To be specified
  Reporting To: Primary Supervisor: CEO
• Secondary Supervisor: Executive Assistant to the CEO

The Executive Assistant supports the Chairman/CEO by ensuring the efficient organization of their activities. This role serves as a key liaison between the CEO and internal and external stakeholders, facilitating smooth operations.

REQUIREMENTS & QUALIFICATIONS

Candidate Profile

• Education:
  1. Minimum: BTS in Secretarial Studies, Office Administration, or a Bachelor’s degree in Literature, Languages, or equivalent.
  2. Additional training in secretarial work or office automation is an asset.
• Experience: At least three years in a similar role.
• Age Limit: Maximum 40 years.

KEY SKILLS & COMPETENCIES

Technical Skills

• Proficiency in office tools (Microsoft Office Suite, document management).
• Strong writing, reporting, and analytical skills (ability to summarize information and draft professional documents).
• Ability to use project management tools for planning and coordination.
• Excellent time management – ability to anticipate deadlines and handle urgent tasks.
• Strong oral and written communication skills.

Personal Attributes

• Discretion and confidentiality in handling sensitive information.
• Professional appearance and attire appropriate for corporate settings.
• Integrity and strong work ethic aligned with company values.
• Teamwork and collaboration to ensure smooth coordination with colleagues.
• Bilingual proficiency – fluent in English and French (written and spoken).
• Clear and professional communication with internal teams, clients, and suppliers.
• Time management and organization for handling multiple responsibilities.
• Adaptability to new technologies and digital tools.
• Crisis management and problem-solving skills to handle challenges effectively.
• Attention to detail and precision in executing tasks.
• Ability to work under pressure in a fast-paced, evolving environment.

RESPONSIBILITIES & TASKS

1. Executive Support to the CEO

• Manage and optimize the CEO’s agenda (scheduling meetings, organizing travel, setting priorities).
• Serve as the main contact point for messages and key communications.
• Draft, format, and proofread various business documents and correspondence.
• Organize document filing and archiving systems for easy access.
• Plan and coordinate meetings, events, and business trips (logistics, agenda setting, and follow-ups).

2. Case & Project Management

• Gather critical information to assist with decision-making.
• Develop and update dashboards to track performance and ongoing projects.
• Oversee administrative and budget-related tasks for the General Management.
• Ensure proper internal and external communication, including company updates.

3. Communication & Coordination

• Manage the CEO’s communication channels (emails, reports, press releases, internal memos).
• Maintain and distribute internal and external communication materials (intranet updates, newsletters, presentations).
• Act as a liaison between the CEO, company departments, and external stakeholders.
• Ensure the smooth execution of corporate projects by coordinating with relevant teams.

4. Office & Administrative Management

• Monitor and coordinate Head Office activities as per delegation from the CEO.
• Supervise the office administration team and ensure compliance with company procedures.
• Handle expense reports and financial documentation related to the General Management.
• Ensure a well-maintained and efficient workspace.

WORK ENVIRONMENT & RESOURCES

Internal & External Relations

• Internal: CEO, Managing Directors, Department Heads, and Operational Teams.
• External: Clients, Service Providers, Suppliers, Government Institutions, and Business Partners.

Tools & Resources Provided

• Office Equipment (computer, software, communication tools).
• Phone SIM Card & Monthly Call Credit.

Working Conditions & Constraints

• Flexible working hours – availability is essential.
• High-demand environment – ability to work under tight deadlines.

PERFORMANCE EVALUATION

Performance will be assessed based on job responsibilities, efficiency in task execution, and alignment with the company’s missions and objectives.

HOW TO APPLY

Application Deadline: 30/03/2025

• Submit your CV to: dropcvcameroun@omegaphigroup.com
• Email Subject: Include the job title in your application.