Job offer: Human Resources Assistant, SC5 – WFP

Career Opportunities: Human Resources Assistant, SC5 – United Nations World Food Programme (WFP), Yaoundé

Application Deadline: October 7, 2024, 23:59 (GMT+01:00) West Africa Standard Time (Douala)

At the World Food Programme (WFP), we value and celebrate diversity. We are committed to offering equal employment opportunities for all employees, welcoming applications from candidates regardless of race, color, national origin, ethnicity, gender identity, sexual orientation, religion, HIV status, or disability. We encourage qualified individuals from all backgrounds to apply.

About WFP

The World Food Programme is the world’s largest humanitarian organization. Our mission is to save lives during emergencies and to use food assistance as a tool for building a path to peace, stability, and prosperity for communities affected by conflict, disasters, or climate change.

At WFP, our people are our greatest asset. We envision a future workforce that is diverse, committed, skilled, and high-performing—chosen based on merit and operating in an inclusive, healthy work environment that reflects WFP’s core values: Integrity, Collaboration, Commitment, Humanity, and Inclusion. Our team works alongside partners to positively impact the lives of the people we serve.

Learn more about WFP by visiting our official website and follow us on social media to stay updated on our latest initiatives: YouTube, LinkedIn, Instagram, Facebook, Twitter.

Why Work with WFP?

• Nobel Peace Prize Winner (2020): WFP was awarded the Nobel Peace Prize for its efforts in combating hunger and fostering conditions for peace.
• Inclusive and Diverse Environment: WFP fosters a multicultural, inclusive workplace where everyone feels valued.
• Professional Growth: We invest in the personal and professional development of our staff through a variety of programs, including training, mentorship, coaching, and internal mobility opportunities.
• Global Career Path: Join WFP and work with passionate colleagues across the globe, in regional, country, and global offices, making a real difference in people’s lives.
• Competitive Compensation: We offer an attractive salary package (see details under the Terms and Conditions section of this vacancy).

Key Responsibilities

As an HR Assistant, you will play a crucial role in supporting our HR operations. Key responsibilities include but are not limited to:

• HR Assistance: Address general HR inquiries and provide follow-up to ensure the consistent delivery of high-quality services.
• Guidance and Training: Offer on-the-job training to colleagues to enhance their knowledge of HR systems and procedures.
• Interdepartmental Liaison: Coordinate with other internal teams (e.g., payroll, contracts) to ensure timely and accurate HR services.
• Data Management: Compile HR data related to recruitment, contractual conditions, performance, and training, aiding analysis and reporting efforts.
• Administrative Support: Assist in various HR activities, including onboarding of new staff, in line with WFP procedures.
• Records Management: Maintain confidential personnel records, databases, and archives to ensure data integrity and compliance with standards.
• Documentation: Draft key HR documents (e.g., employment contracts, transfer letters) with attention to detail and within set deadlines.
• HR System Usage: Use HR management systems to enter and update data while tracking important deadlines (e.g., contract expiration) to ensure accuracy and compliance.
• Staff Deployment: Support administrative tasks related to staff deployment and prepare basic reports to ensure rapid and effective response in crisis situations.

Key Requirements for the Human Resources Assistant Role

Professional Experience:

• Proven track record of managing and implementing HR policies and procedures, ensuring alignment with the World Food Programme (WFP) operational standards.
• Hands-on experience in delivering HR services, such as payroll administration, recruitment, and interview facilitation.
• Demonstrated ability to provide ad-hoc guidance and mentorship to less experienced team members.
• Experience in conducting onboarding processes, offering comprehensive briefings to new employees.
• Exposure to working in various WFP contexts, adapting to diverse strategic priorities across different regions.

Minimum Academic Qualifications:

Education:

• Completion of secondary school education is required.
• A post-secondary certificate in a relevant field is highly desirable, enhancing your qualifications for the role.

Language Requirements:

• Full professional proficiency (Level C) in English is mandatory.
• Depending on the job location, proficiency (Level C) or intermediate knowledge (Level B) in another official language may be required.

Contract Details:

• Position Title: Human Resources Assistant
• Duration: 12 months
• Contract Type: Service Contract (SC)
• Grade: SC5
• Location: Yaounde, Cameroon

Leadership and Behavioral Framework:

• The WFP Leadership Framework establishes the behavioral standards that define how we work collectively to achieve our mission. For further details, please visit the WFP Leadership Framework page.

Commitment to Diversity, Equity, and Inclusion:

• At WFP, we are committed to promoting diversity, equity, and inclusion. Our recruitment process is designed to be inclusive and accessible to all candidates. If you require any reasonable accommodations or have concerns about accessibility, please contact us at [email protected]. Our DEI team will ensure your needs are met to participate fully in the recruitment process.

No Fee Disclaimer:

• Please note, WFP and the United Nations do not charge any fees during the recruitment process. If you encounter any solicitations for payment, kindly disregard them. Be cautious when sharing personal information online, as logos, emblems, and names can easily be misused.

Important Application Reminders:

• Ensure your profile is fully updated, reflecting your accurate employment history, educational qualifications, language skills, and, if applicable, your UN grade.
• Upon completing your profile, submit your application through the designated online platform.
• Only your CV and cover letter are required at this stage. Additional documents (e.g., passports, recommendation letters, academic certificates) may be requested later.
• If you face difficulties during the application process, contact us at [email protected] for assistance.
• Only shortlisted candidates will be notified.

Submit Your Application Online: Apply for this position through the WFP recruitment portal: https://wd3.myworkdaysite.com/en-US/recruiting/wfp/job_openings/details/Human-Resources-Assistant–SC5_JR105182-1?locationCountry=b579d21545a140c49418f0a3451a3160