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Reports to:– Project Coordinator, ECCAS Unit
Directorate: Sustainable Environment & Blue Economy
Division Environnement durable
Number of Direct Reports: 0
Number of Indirect Reports : 0
Job Grade: GSA4
Location: Douala, Cameroun

Purpose of Job

The African Union Commission (AUC) has secured funding from the European Union for the implementation of the Global Framework for Climate Services (GFCS) through the Intra-ACP Climate Services and Related Application (ClimSA) programme. The programme addresses the issue of climate information throughout the entire supply chain of climate services covering generation and provision of climate services, access to information, user interface platforms, and capacity enhancement of critical players including, but not limited to, Regional Economic Communities (RECs), the National Meteorological and Hydrological Services (NMHSs) of Member States, and Regional Climate Centres (RCCs). It aims to enable Member States to develop and incorporate science-based climate information and prediction into development planning and decision-making at all levels, and to better manage risks of climate variability and change, Furthermore, it enhances policy and decision-making at continental, regional, national, community, and individual levels.
The AUC is responsible for the overall continental coordination of the programme implementation, which includes the development and application of weather and climate information services; facilitation of capacity building for RECs and Member States; fostering sharing of best practices and coordinating knowledge management; procurement and supply of equipment for Member States and Regional Climate Centres; establishing and operationalization of the continental monitoring and reporting framework; facilitation of preparation of Africa State of Climate Reports and Outlooks; prudent management of financial resources; and monitoring and evaluation. The AUC is also directly responsible for the management and implementation of the project in the ECCAS region.
The Office Assistant will provide active office management support to the project.

Main Functions

The Office Assistant will be responsible for providing general office, secretarial and logistics support to the project for effective implementation of planned and/or daily routine work.

Specific Responsibilities

Document preparation and management

• Coordinate daily receipt and dispatch of incoming and outgoing correspondences of the office.
• Draft routine outgoing letters, memos, correspondences, typing reports and format them for issuance.
• Maintain file of incoming and outgoing correspondences, various documents etc both in soft and hard copies.
• Maintain a proper filing and recording/referencing system for all incoming and outgoing correspondence and documents;

Communication

• Receive incoming and make outgoing calls for the Office to ensure smooth running of communication while maintaining promptness and confidentiality. Answer and screen telephone calls/e-mail messages and ensure follow up with relevant stakeholders;
• Receive guests/visitors/staff within the Project Office and provide them with basic information as required;

Event management and logistics

• Assist in the organization of working meetings, events, conferences, manage and coordinate on-site logistics.
• Assist in administrative work including transport, arrangement of refreshment and catering, linked to official events and as required by supervisors.
• General administrative and logistics work:
• Work on the travel arrangement of Project staff, follow up on issuance of ticket and overall movement;
• Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
• Ensure the maintenance and replenishment of stationary stocks
• Provide day to day routine administrative support to various work units whenever required.
• Perform any other relevant duty/responsibility assigned.

Academic Requirements and Relevant Experience

• Candidates must have a minimum of Diploma in Secretarial Science, Office Management, Administration or any related field from a recognized educational institution.
• A higher qualification will be an added advantage
• Good knowledge and practical use of Computer office applications are mandatory (very good knowledge of MS-Word, MS-Excel, MS-PowerPoint).
• Knowledge of SAP will be an advantage.
• A minimum of three (3) years relevant work experience in office support and/or secretarial work
• Experience in Office Management is mandatory.

Required Skills

Excellent oral and written communication skills, using one of the AU working languages is mandatory, with preference to those spoken in the ECCAS (English and French). Capacity to communicate in a second AU working language (both orally and in writing) will be an added advantage.

• Attention to detail and ability to work effectively under pressure;
• Ability to organize and present data in an understandable and useful manner
• Excellent interpersonal skills, organisational ability and time management;
• Willingness to extend service beyond working hours, as and when necessary
• Proactivity, adaptability and flexibility
• Excellent ability to use MS-Office (MS-Word, MS-Excel, MS-Power Point). Practical knowledge of using the SAP system will be an advantage.
• Excellent problem solving skills.

Leadership Competencies

• Flexibility (GSA4)
• Risk Awareness and Compliance (GSA4)

Core Competencies

• Teamwork and Collaboration;
• Accountability awareness and Compliance;
• Learning Orientation;
• Communicating Clearly;

Functional Competencies

• Trouble shooting;
• Job Knowledge Sharing;
• Task Focused;
• Continuous Improvement Awareness;

TENURE OF APPOINTMENT:

The appointment shall be for an initial period of one (1) year, the first three (3) months of which shall be on probation. It shall be renewable subject to performance and availability of funds.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

REMUNERATION:

The salary attached to the position is an annual lump-sum of US$ 49,367.20 (GSA4 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 18,679.28 inclusive of all allowances for locally recruited staff of the African Union Commission.

Applications must be made not later than 9 June 2021

Requisition ID: 361

Apply now

Reports to:- ClimSA/GFCS Project Coordinator (line reporting) & ECCAS Unit Coordinator
Directorate: Sustainable Environment & Blue Economy
Division Sustainable Environment
Number of Direct Reports: 0
Number of Indirect Reports : 0
Job Grade: P2
Location: Douala, Cameroun

Purpose of Job

The African Union Commission (AUC) has secured funding from the European Union for the implementation of the Global Framework for Climate Services (GFCS) through the Intra-ACP Climate Services and Related Application (ClimSA) programme. The programme addresses the issue of climate information throughout the entire supply chain of climate services covering generation and provision of climate services, access to information, user interface platforms, and capacity enhancement of critical players including, but not limited to, Regional Economic Communities (RECs), the National Meteorological and Hydrological Services (NMHSs) of Member States, and Regional Climate Centres (RCCs). It aims to enable Member States to develop and incorporate science-based climate information and prediction into development planning and decision-making at all levels, and to better manage risks of climate variability and change, Furthermore, it enhances policy and decision-making at continental, regional, national, community, and individual levels.

The AUC is responsible for the overall continental coordination of the programme implementation, which includes the development and application of weather and climate information services; facilitation of capacity building for RECs and Member States; fostering sharing of best practices and coordinating knowledge management; procurement and supply of equipment for Member States and Regional Climate Centres; establishing and operationalization of the continental monitoring and reporting framework; facilitation of preparation of Africa State of Climate Reports and Outlooks; prudent management of financial resources; and monitoring and evaluation. The AUC is also directly responsible for the management and implementation of the project in the ECCAS region.

Main Functions

The Monitoring and Evaluation Officer shall:

• Assist in the following up on the activities of the project, primarily in relation to monitoring and evaluating progress made in line with a predefined strategic plan. Participate in the development of strategic and periodic plans using the logical framework approach for information analysis and reporting.
• Suggest new and expand on existing policy areas for planned research, development and coordination of monitoring and evaluation systems for plans, projects and programs and in the capitalization of information.
• Contribute in conducting analysis and generate accurate reports in a timely manner for the project.
• Assist in setting the overall research direction of a relevant policy area.
• Engage with relevant mid-level stakeholders and develop working relationships.
• Assist in drafting reports and participate in the preparation of budget and work programmes related to the functioning of the Project.
• Provide technical support to internal and external stakeholders

Specific Responsibilities

Under the authority and supervision of the ClimSA/GFCS Project Coordinator and in close collaboration with the members of the Management Unit, the Project Monitoring and Evaluation Officer will:

• Establish and implement a monitoring and evaluation system;
• Plan and execute M&E activities and project reporting in line with the log framework;
• Collect and analyse project implementation data and prepare reports
• Ensure that the logical framework is update will all actors of the project clarified;
• Conduct sentitization and provide training for project stakeholders in monitoring and evaluation activities;
• Ensure timely follow-up of project activities by collecting, processing and analysing data relating to the project;
• Evaluate the effects and impact of the project through quantitative and qualitative indicators;
• Prepare periodic reports on the level of technical and financial achievement of the project;
• Identify and collect lessons learnt, best practices, and constraints and suggest recommendations for improving implementation;
• Contribute to the preparation and implementation of the project database and the use of various techniques including GIS;
• Support identification of clean monitoring and evaluation indicators;
• Establish monitoring and reporting mechanisms with reference to the logical framework;
• Prepare and implement the M&E manual, procedures and plan;
• Provide technical and methodological support in the implementation of monitoring and evaluation activities;
• Develop and monitor the project’s annual activities in collaboration with other project staff and implementing partners
• Prepare reports and information materials from M&E activities and ensure their wide dissemination;
• Supervising the survey operations necessary to assess the effects and impacts of the project;
• Conduct surveys to assess the effects and impacts of the project;
• Perform any other duties as may be assigned.

Academic Requirements and Relevant Experience

The M&E Officer must demonstrate solid experience in the development and coordination of monitoring and evaluation systems for plans, projects and programs and in the capitalization of information. S/he must also have demonstrated knowledge of the logical framework approach and other approaches to strategic planning, information analysis and reporting.

• Candidates must have a minimum of a Bachelor Degree in Environmental studies, Sustainable Development, Natural Resources Management, Project Management, Meteorology, or related. Higher academic qualification will be an advantage.
• At least three (3) years of professional experience of which at least two (2) years should be at a similar or higher in monitoring and evaluation of project activities.
• Good experience in M&E approaches, design, execution and conduct of surveys.

Required skills:

• Have a good command of the project cycle (formulation, supervision, self-evaluation by the beneficiaries, mid-term and final evaluation);
• Ability to analyse and synthesise data and drafting reports;
• Have proven skills in using IT tools;
• Excellent interpersonal skills;
• Sound planning and organizational skills;
• Advanced knowledge of climate change and meteorology technical processes;
• Proficiency in one of the AU working languages and fluency in another is an advantage
• Experience in ECCAS is an added advantage.
• Good knowledge of Windows Operating Systems and Microsoft Office (Word, Excel, Access, PowerPoint, Publisher).

Desired skills

• Ability to work under pressure within a multidisciplinary team
• Have excellent teamwork skills and the ability to interact with a range of people;
• Have excellent written and verbal communication skills and be able to communicate specialized information to non-specialists;
• Experience in project management.

Leadership Competencies

• Change Management .
• Managing Risk.

Core Competencies

• Teamwork and Collaboration.
• Accountability awareness and Compliance.
• Learning Orientation.
• Continuous improvement focus.

Functional Competencies

• Analytical thinking and problem solving.
• Job Knowledge and information sharing.
• Drive for result.
• Continuous improvement focus.

TENURE OF APPOINTMENT:

The appointment shall be for an initial period of one (1) year, the first three (3) months of which shall be on probation. It shall be renewable subject to performance and availability of funds.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

REMUNERATION:

The salary attached to the position is an annual lump-sum of US$ 85,212.07 (P2 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 66,751.81 inclusive of all allowances for locally recruited staff of the African Union Commission.

Applications must be made not later than 9 June 2021

Requisition ID: 363