Join INSO as a Field Support Officer – Make a Real Impact in Humanitarian Safety
International NGO Safety Organisation (INSO) is recruiting a Field Support Officer for its activities in Cameroon.
Position Overview
As a Field Support Officer for the Northwest/Southwest region, you will play a crucial role in ensuring the smooth operation of INSO’s field office. Your responsibilities will span across finance, human resources, logistics, and administration. This position operates under the supervision of the Safety Advisor and reports to the Finance and Operations Manager at the country’s main office.
Key Responsibilities
1. Finance Management
- Cash Handling & Transactions: Manage petty cash, process bank transactions, and issue authorized cash advances. Maintain a systematic record of financial transactions.
- Financial Reporting & Reconciliation: Collect supporting documents to settle outstanding advances before month-end. Ensure accurate financial closing, including journal entries, allocations, and reconciliations for direct import to SUNSYSTEM.
- Audit & Documentation: Compile accounting and audit records, organize digital copies on SharePoint, and submit original documents to the finance department.
- Budget & Cash Flow: Estimate the monthly cash requirements for the field office, antennas, and business trips, submitting transfer requests accordingly.
- Financial Support & Training: Address finance-related inquiries and provide training to staff on financial procedures. Occasionally travel to other field offices for support or new staff orientation.
2. Human Resources Administration
- Legal & Administrative Support: Assist with visa applications, residency permits, tax regulations, and accommodation arrangements.
- Staff Records & Compliance: Maintain leave and absence records, ensure staff have valid INSO IDs, and that they understand INSO’s staff policies and regulations.
- Payroll & Documentation: Ensure timely submission of staff time sheets, verifying alignment with leave records. Coordinate with the Operations Manager for payroll processing.
- Health Insurance & Benefits: Liaise with insurers and provide support on staff health coverage.
3. Logistics, Procurement & Office Operations
- Procurement & Vendor Management: Support procurement processes, ensuring compliance with SOPs, proper documentation, and vendor selection. Handle RFQs, bid analysis, and purchase orders.
- Event & Travel Coordination: Arrange logistics for field missions, workshops, and training sessions.
- Office & Asset Management: Maintain an updated inventory list, ensure all assets are tagged and tracked, and conduct bi-annual physical verification. Oversee office resources, vehicles, and equipment maintenance.
- Stock & Supplies: Manage fuel and office supply levels, ensuring availability for uninterrupted operations.
- Safety & Compliance: Work closely with the Operations Manager on facility management, contract negotiations, and adherence to logistical policies.
Required Qualifications & Skills
- Experience: At least two years in a similar role, preferably with an NGO.
- Education: Certification in finance, accounting, logistics, HR, or a related field.
- Technical Skills: Proficiency in Microsoft Office and strong attention to detail.
- Data Management: Ability to handle large volumes of data efficiently.
- Language: Strong English skills (written and verbal).
- Time Management: Ability to prioritize tasks and meet deadlines.
Important Notes
This job description outlines the primary responsibilities but is not exhaustive. Additional duties may be assigned as required.
INSO’s Commitment to Safeguarding
INSO is dedicated to safe recruitment and upholding the highest ethical standards. Our recruitment process includes:
- Reference Checks: All offers are subject to at least two satisfactory references.
- Employment Verification: INSO reviews employment history and professional certifications.
- Identification & Compliance: The selected candidate must provide a valid passport or identity card.
- Safeguarding Orientation: New hires receive training on INSO’s Safeguarding Policy, Code of Conduct, and Whistleblower Policy.
- Code of Conduct Agreement: All staff must sign and comply with INSO’s Code of Conduct as a condition of employment.
How to Apply
Submit your application (motivation letter, detailed CV, and at least three references) via email to jobs@cmr.ngosafety.org. Subject line: “FSO/NWSW/03/2025”
Complete the online application form here: https://forms.office.com/e/YwJEiBSi61
Application Deadline: March 16, 2025 (23:59 GMT).
Applications are reviewed on a rolling basis, and only shortlisted candidates will be contacted.
Join INSO and contribute to the safety and efficiency of humanitarian operations!
